Services

Transaction Coordination-Contract to Close

Upon receipt of a ratified contract and all addenda and other pertinent documents:

• Coordinate opening of the file and handle all documents securely.
• Ensure everything is fully executed with dates, initials, signatures, and broker information is completed.
• Introductory email providing a transaction timeline, along with a copy of the executed contract and corresponding documents, will be sent to each of the parties involved in the transaction, as is appropriate.
• Submit all required contract documents, forms, amendments, and addenda for compliance.
• Create & Share Google calendar event for day of closing and later update with confirmed time and location.
• Submit all executed contract changes or extension addenda, if applicable, to appropriate parties.
• MLS Data Input Status changes, if needed.
• Verify receipt of Earnest Money Deposit and ensure all parties receive copies.
• Maintain contact with the attorney/title company and lender throughout the transaction.
• Provide agent email updates on the status of the transaction, keeping you informed.
• Update deadlines due to any changes in the contract.
• Order HOA documents, if needed.
• Collect HOA documents in accordance with deadlines and email to buyer agent (if on list side) or to buyer (if on buyer side).
• Order Home Warranty per contract, if needed.
• Confirm inspections have been set up in accordance with contract deadlines. 
• Verify inspection dates and time.  Ensure all parties have received reports to review.
• Follow up on repairs and receipts following inspections, if needed.
• Monitor appraisal timeline and completion with the lender.
• Coordinate and monitor buyer’s loan status with lender.
• Ensure your buyer/seller is provided a copy of all appropriate documents throughout the transaction.
• Upload all disclosures, documents, and reports into agent’s online transaction management service, if applicable.
• Maintain constant contact with all parties involved for status updates as well as outstanding items.
• Provide utility contact information to the buyer or buyer’s agent and remind the parties to transfer utilities effective on the appropriate date.
• Remind the buyer to wire funds/obtain certified funds for closing, when agent represents the buyer.
• Remind seller agent concerning lockbox, sign removal, and removal of any staging items from the property.
• Coordinate and confirm final walk-through, if needed.
• Schedule signing appointment for client and agent, if applicable.
• Upload Final closing documents to online transaction management service for compliance.
• Send email to your client asking for a review on your preferred site, if needed.

Agent Expectations:

• Agent will provide TC with a full and complete checklist of documents required by your brokerage.
• Agent will attend any onsite inspections or appointments, if appropriate.
• Agent will negotiate repairs and any changes to the contract.
• Agent will advise the client of any contingency timeline removals.
• Agent will provide specific instructions to TC for drafting post contract documents, if needed.
• Agent will review and approve the Preliminary and Final Settlement Statements.